Company IT policy

An organization can enjoin its stakeholders including but not limited to employees, (investors), vendors and service providers who were authorized and given temporary permission to utilize company owned computers, Internet, information and communications technology-related systems and its associated data for official business purposes only.     

The first paragraph alone for some company is already enough. Most of the time a part of the more authoritative business conduct and/or manual. Some would further state they have full authority to such systems and its data. The devices which comprise of laptops, desktops, smartphones, tablets and telephones, and through them is where numerous datatypes are process, and everything attached and installed onto them. Business and personal data, the source of data which may be from various, interrelated and third-party systems and however they are bound through organization’s systems including data transmission, messaging (cryptographically rendered, SMS, MMS, email and voice mail), office files, classified information such as administrative orders including but not limited to telephone conversation, and whether stored in storage and optical media or not. Everything has to be managed with reference to business conduct, standards and regulation’s mandate which shall be employed at all times.     

Monitoring the overall IT operational capabilities would warrant an organization to constantly and/or randomly review relevant systems, their mechanisms, protocols, practices applied as sanctioned, and information being accessed, their classification and permission attributes and activities that are employed along. Thus, it makes sure that such systems and data conforms to organization’s acceptable practices, which cause to facilitate and support its businesses and activities. Anyone found to abuse these systems and its data directly or indirectly may be subject to disciplinary actions up to the extent termination of employment.     

An IT policy is nothing without anybody being responsible for its regular appraisal. It’s the same thing for administrative orders and IT procedures. And how all of these will be put into context and be executed as a mean to enforce them logically and technically. It can mean that the IT team shall be charged to study, update, test and improve the documents which reflects actions and shall furnish the stakeholders their findings and reports. It may then be used for qualifying the changes required, if any, as per the provisions of IT or business manual and its corresponding policies. And then there is the regular review of the everything IT which can include policies, procedures, operations, future plans, emerging technologies, risk management, staffing and costing. 

This is just the big picture which is the IT itself. Systematic and elaborated policies can be written to consider the very actions being made to run business systems more effectively. Relevant policies may include IT risk policy, which is sometimes being placed under different business unit, IT operations policy, acquisitions, inventory, email use (yes, it is still there), new hire, reorganization and separation, security and privacy, disposal including but limited to adaptation and integration of new business applications. 
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